Meeting in Webex

Webex offers a variety of collaboration options. But when should you use a Webex Personal Room meeting, a standard scheduled meeting, or a space meeting?

Personal Room Meeting

A Personal Room Meetings uses the traditional dial-in bridge conference that you can schedule and invite via Outlook. Personal Room Meetings are great for back-to-back meetings. With Personal Room Meetings, the meeting host can remain in one meeting room for several meetings and have attendees join at different times.

• Hosting: Anyone in the space can start the meeting by clicking the Meet button.
• Scheduling: Click the Meetings tab to create a calendar invite and have the email addresses of everyone in the space added automatically.
• Joining: Anyone invited to a space meeting may immediately join the meeting.

Space Meeting

Space meetings are meant to be more impromptu and informal. You can schedule a meeting with everyone in your space directly from the space. A space meeting is an easy way to meet either when you decide to have an ad-hoc meeting or regular team meetings.

• Hosting: Anyone in the space can start the meeting by clicking the Meet button.
• Scheduling: Click the Meetings tab to create a calendar invite and have the email addresses of everyone in the space added automatically.
• Joining: Anyone invited to a space meeting may immediately join the meeting.

Scheduled Meeting

A scheduled meeting is a traditional Webex meeting that has a unique URL issued for each new meeting. This type of meeting is ideal for meetings that need to be scheduled in advance or are recurring.

• Hosting: The host or predetermined cohost(s) can start the meeting. Selecting a cohost when scheduling the meeting is only available for Conference Upgrade users.
• Scheduling: Unique URLs are issued for each new meeting to share in meeting invites.
• Joining: Attendees can join up to 15 minutes before the meeting starts via your dedicated meeting link.

Start a Personal Room Meeting

You can meet in your Webex Personal Room by inviting people to join the same permanent, unique Personal Room link. A Personal Room Meeting is ideal for impromptu meetings, and back-to-back meetings in which the meeting host wants to remain in one meeting room for several meetings and have attendees join at different times.

Note: This option requires a specific license. If you do not see this option, you can contact your administrator for more information.

1. 1. Go to the Meetings tab.
2. 2. Choose Start a Personal Room meeting.

Start a Meeting from a Space‍

If a space has more than three people but less than 75, you can start an instant meeting directly from that space. The number of people who can join the meeting varies for each space, depending on the Webex licenses of people in that space.

1. 1. From the space where you would like to initiate a meeting, select Meet.
2. 2. The meeting starts instantly, and everyone in the space sees a Join button in their meeting list and in their spaces list in the Webex app.

You can invite people to your personal room meeting in two ways:

1. 1. First, from the meetings dashboard, click on the copy of your room meeting link.
2. 2. Locate the person from your people and space area you would like to invite.
3. 3. In the messages area, past the link and proceed to press Enter.

Or

1. 1. Locate the person you want to invite from the people and space area.
2. 2. In the message area, click on the My Personal Room Link icon. This will input your meeting room link into the message area.
3. 3. Press Enter to send the link to the invitee.

You can join a meeting from your computer, mobile device, phone, or a video system. To join a meeting:

1. 1. Open your email invite.
2. 2. Select Join.
3. 3. If this is the first time you're joining a Webex meeting, Webex automatically downloads the app.

Note: If you don't want to install anything, select Join from your browser

1. 4. Enter your name and email address. Proceed to select Next.
2. 5. If you're asked for a meeting password, enter the meeting password that was a part of the initial email. Then, select Next.
3. 6. In the preview window, you can make sure your audio and video sound and look good before you join the meeting.
4. 7. Choose whether or not you want to have your video and microphone turned on before you join.
5. 8. When ready, select Join Meeting.

Join a Meeting from Your Spaces List

The join button appears five minutes before the scheduled start time. At the scheduled start time, the label changes to inform you that the meeting is starting now. When someone else joins the meeting, the countdown appears on the button and you can see how many people have already joined.

1. 1. Go to Messaging.
2. 2. Click the green button beside the space or meeting name.
3. 3. Choose your audio and video settings before you join your meeting.
4. 4. When ready, click Join Meeting.